About the Committee
The Management Committee is responsible for the running of the Kindergarten and is made up of parents whose children are attending the Kindergarten. They are elected at the Annual General Meeting.
It is a very interesting and rewarding experience to participate in the decision making which will effect your child’s pre-school years, and we suggest that you give consideration to participating in the running of the Kindergarten. The current Management Committee is listed on the notice board at the Kindergarten.
The Fundraising / Social Committee is part of the management committee. It arranges social activities and functions throughout the year. This may be a morning coffee, family B.B.Q or night time function. These provide great opportunites for getting to know the other families.
Fees and the partial government subsidy only cover part of the finances needed to run a kindergarten and the fundraising is a necessary way to keep our centre well maintained. We encourage you to support their efforts.
Roles within the Committee
General overseer of committee. Chairs monthly meetings. Liaises with teachers and parents and represents committee when required. Co-ordinates recruitment (where necessary) and staff development. Counter signs cheques.
Vice President (Staff Liaison Officer / OHS)
Fills in when president is not available to run meetings. Takes on positions that become vacant either on a temporary or permanent basis. A member of the Staff Liaison Sub-Committee. Helps out any person or sub committee that requires assistance. Attends monthly staff meeting. Reports discussions and raises issues to be addressed at committee meetings. Collects Expenditure Request and Study Leave Request forms.
Organises meetings (agendas and minutes) and reminders for monthly committee meetings. Prepares for AGM. Keeps records of correspondence & meetings in files. Writes letters as required regarding committee business.
Liaises with bookkeeper. Presents monthly financial report to the committee. Bank statements and Profit and Loss statements are to be tabled at committee meetings. Writes cheques and pays bills. Organises annual audit for the AGM.
Assists the treasurer, when required, and liaises with bookkeeper with regard to fee invoices and income. Distributes fee invoices and keeps track of the incoming fees. Chases outstanding fees.
The Philanthropy role is responsible for sourcing and applying for public grants as extra income.
Fundraising / Social Officer x 2
Organises a sub-committee to work as a team to organise social events, raffles, family BBQs, and fundraising activities when applicable. All funds raised are used to purchase toys and equipment for the kinder.
Garden / Maintenance Officer
Co-ordinates four working bees throughout the year (usually one per term). Liaises with staff regarding required maintenance, and parents prior to each working bee. Supervises working bees (delegates jobs, organises materials needed). Assists with general maintenance to kinder throughout the year as required.
Community Liaison Officer
This role provides a link between the kindergarten and the general community, on a local or a global scale. The officer will increase the kindergarten community’s awareness of worthy causes and enable them to participate in programs designed to assist those causes (eg. The Biggest Morning Tea for the Cancer Council or grocery donations to Doncare).
General Committee Member
The role of the General Committee Member is to assist the office bearers where necessary, attend committee meetings and to help with committee functions eg family BBQ’s, AGM, etc. These members may be asked to assist staff or join sub-committees.